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Your login credentials – the email address and password – are just a way to identify you in each system. Start out thinking of Microsoft’s work and personal accounts as completely unrelated credentials for two different companies. Microsoft runs an extensive set of services for businesses – from small business to huge enterprises. If you change jobs or change your business, your Microsoft Work account will change.

This side of Microsoft includes Office 365 business mailboxes, Azure cloud services, Sharepoint, and much more.

For example, if your Google account login is [email protected], you could use Gmail for email but it’s not required. Similarly: imagine that you have an Amazon account and a New York Times account. You might use the same password, you might use a different password.

Again, it’s obvious that these are two completely separate services.

If you are an individual, then you can buy licenses for the Office programs that are associated with your . In Microsoft’s vision, you’ll store personal files in One Drive and company files in One Drive for Business. The name “One Drive for Business” is frequently shortened by Microsoft to “One Drive.” If you log into your business Office 365 webmail, for example, you’ll see this in the upper left corner.

You can buy Office 365 Personal for one computer, or Office 365 Home for up to five computers. If you log into with your Microsoft Personal account, you’ll see an identical tile in the upper left corner.

Google and Apple both run email services and offer places to store files online.

You use the services from each company that make sense for you and ignore the ones you’re not using. It makes sense that logging into a Google account connects you to different things than logging in to Apple services with your Apple ID.

In a business with a domain server, it’s the server that decides whether you can log in. Now, though, there’s another option when you set up a Windows 10 Professional or Enterprise computer.

If you have a business Office 365 email address, it is a Microsoft Work account.

Microsoft also offers discounted services to college students and runs those through this database. This account is intended to be your long-term personal relationship with Microsoft.

Read more about new features in What's new and improved in Office.

Read about the channel releases in Overview of update channels for Office 365 Pro Plus and learn about managing updates for users in your organization in the Change management for Office 365 clients model.

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